STUDENT RECORDS
Ownership Documents
All materials (academic transcripts, financial support documents, official test scores, reference letters, certified translations, etc.) submitted in support of an application become the property of Asher University and cannot be given or forwarded elsewhere. Applicants who fail to complete the admissions process within twelve (12) months will be required to submit a new application and to submit new documents for admissions.
Student Records and Right to Privacy
Asher University fully complies with the Family Educational Right and Privacy Act of 1974 (FERPA). This act protects the privacy of educational records and allows students to view the contents of their files. Under the guidance of FERPA, the University’s Registrar carefully maintains the records of all enrolled students. Certain information is not protected by the Act. This includes such “Directory Information” as name address telephone number, dates of attendance, previous institutions attended, major field of study, awards, honors including Dean’s list, and degrees conferred. Under the provision of FERPA, students may decide to withhold disclosure of any information by providing the Registrar’s Office with a written notification. The University assumes that any student who does not request the Registrar to withhold disclosure of information has given his or her consent for disclosure.
Transcript Requests
Students who wish to have their official transcripts of the courses taken at Asher University forwarded by the Office of the Registrar to another institutions, government agencies, or firms, must do so in writing. Regular transcripts requests are processed within 72 hours. Rush transcripts are processed the same day or the next day. Current fees for all three types of transcripts are listed in the fees published each quarter. When requesting a transcript, students must provide their name, student identification number, dates of attendance, date of conferred degree, etc. the transcripts of students who have not fulfilled their financial obligations towards the university will be withheld until all obligations have been met.
Unofficial Transcript Requests Student Technology Resource System (STARS)
Students who wish to have an unofficial transcript of the courses taken at Asher University or who want to see current grades should proceed as follows. logging on to XXXXXXXX.edu, As a first-time user, a student may retrieve his or her account information by completing the form on-line. The last 4 digits of the student’s Social Security Number, a student ID, is required to get his or her account information. If a student does not know his or her student ID and his or her social security number is not in the system, please contact us at XXXXXXXXX.edu. If the student has an email address and provides us with the email address, a confirmation email about the account will be sent to the email address provided.
ENROLLMENT AND WITHDRAWAL PROCESSES
Early Registration
New and continuing students may register each term during early registration. During early registration, students receive a discounted University fee. The dates for Early Registration are published in the academic calendar of each term’s “Course Schedule.” Continuing students may only participate in Early Registration if they have met all existing financial obligations to the University.
Registration
After students complete the registration process, they are obligated to complete the courses unless they adjust their schedules (during add/drop and withdrawal) to reflect the fact that they no longer wish to be enrolled in the course. Asher University registration dates for each term are published in the academic calendar. Students are required to register during these dates. The full registration process includes students developing their course schedules, having their course selections approved by an Academic Advisor, processing their registration form at the Registrar’s Office, and paying their tuition and fees in the business office. Students will be allowed to register for the upcoming term only after all charges for the previous term have been paid in full. It is each student’s responsibility to consult with an academic advisor every term to determine that he/she is enrolled in the correct classes necessary to complete the requirements for graduation.
Add/Drop
Students may add and drop courses for one week only, during the late registration period of each semester. The dates of the add/drop period are published in the academic calendar of each quarter. To add or drop a course, students must meet with an academic advisor. Students receiving Federal Financial Aid may also be required to meet with a Financial Aid Counselor to ensure that their schedule adjustment will not affect their financial aid eligibility. International students on F-1 visas also may be required to meet with an International Student Advisor to ensure that their schedule adjustment will not affect their visa status. The add/drop fee applies to each individual course that is either added or dropped. The current fee schedule is published in each quarter. Courses canceled by the University are not subject to the add/drop fee.
Late Registration
Students may register during the late registration period listed in the current Course Schedule booklet.
Withdrawal (Categories Of)
Course Withdrawal is the official process to cease participation and responsibility for completing a class. Tuition is refunded according to the policy detailed in this Catalog. Fees are non-refundable. Before withdrawing from a course, students are required to confer with an academic advisor, After the Course Schedule Adjustment Period (add/drop) has passed, a student may withdraw from a course at any time up to and including one week after the midpoint of any semester. The deadline for each quarter for course withdrawal is stated in the academic calendar of each quarter. A student may not withdraw from a course after the deadline for course withdrawal. Students will receive a grade of “W” for the course from which they officially withdrew. Students who do not complete a course and do not officially withdraw from it will receive the grade they earned according to the instructor’s grading scale. A Course Withdrawal must have the approval of the Department Chair, and if applicable, the Offices of Student Services Financial Aid.
Medical Withdrawal
A student may apply for a medical withdrawal in extraordinary cases in which serious illness, injury, or mental health difficulties prevent him or her from continuing in all classes for the quarter, and incompletes or other arrangements with the instructors are not possible. Consideration is given for a complete withdrawal from the semester or entire program. All requests for a medical withdrawal require thorough and credible documentation. All course(s) for which a student is registered for at the time of withdrawal will receive a grade of “WMC.” A Medical Withdrawal must have the approval of the Department Chair, and if applicable, the Offices of Student Services and Financial Aid.
University Withdrawal or Leave of Absence – is the process student must follow if they find it necessary to interrupt (for non-medical reasons) active pursuit of their degree program. A student who intends to withdraw from the university must complete a University Withdrawal Leave of Absence form (available in the Registrar’s Office). Before withdrawing from the University, a student is required to confer with an Academic Advisor. A student may petition for a leave of absence for a specific period (up to a maximum of one calendar year). If the student does not return to active study by the end of the approved absence. The student must apply for readmission and be subject to the regulations of the Catalog and Student Handbook of the readmission quarter. The deadline for withdrawing from the University or taking a leave of absence during any quarter is the same deadline as for withdrawing from a course. The deadline is stated in the academic calendar of each quarter. A University Withdrawal must have the approval of the Department Chair, and if applicable, Offices of Student Services and Financial Aid.
COURSE MANAGEMENT
Schedule Adjustments
From time to time the university may have to change instructors, times, and meeting days. AU reserves the right to make schedule changes as necessary and will make every effort to notify students in a timely manner.
Cancelled Courses
The University announces course cancellation twice each quarter; once at the end of late registration and again at the end of the add/drop period. The list of canceled courses is posted on flyers at the University academic counselors office. If the University, for any reason cancels a course for which a student has enrolled, the student will be automatically dropped from the courses. Students are responsible for checking the list of canceled courses each term. Students experiencing class cancellation are responsible for visiting the academic advising office before the end of the add/drop to make course changes. To maintain their various statuses, this selection process is particularly important for recipients of Federal Financial Aid and international students in F-1 visa status. Tuition for canceled courses will be refunded or reassigned as appropriate. Students will not be charged the add/drop fee for courses added to replace canceled courses.
Absence of an Instructor
An instructor should include information in the course syllabus about procedures students should follow if the instructor is unexpectedly late for class. If no instructions are provided on the syllabus or no instructions announcements are posted on the door of the classroom, students are asked to wait in class (15) fifteen minutes before assuming the class session is canceled for that day.
STANDARDS OF SATISFACTORY ACADEMIC PROGRESS
Class Attendance and Tardiness
An essential component of the university experience is class attendance; therefore, students must attend scheduled classes. At the beginning of the Quarter, instructors provide students with a syllabus that includes an outline of specific attendance expectations. It is the responsibility of students to be aware of attendance requirements and comply with them. Students should miss no more than two class hour per credit hour. It is the responsibility of each faculty member to determine and administer the attendance policy in each of his or her respective courses, to excuse absences; to determine how missed work will be done; and to assess grade penalties. A student may be advised by a faculty member to withdraw from his or her course for excessive absences and for tardiness.